ClickUp Subtasks: Organize Your Work Environment

Subtasks in ClickUp, that’s our topic today, subtasks add an extra level of organization to your workspace hierarchy, allowing you to create more detailed goals or smaller task items as part of a task, so when you add a subtask, it is linked to the original task, which is now called the parent task, in short, just like tasks, you can add detailed information such as assignees, due dates and priorities, to your subtasks.

If you’re looking for a way to keep your tasks organized and manageable, subtasks in ClickUp might be the solution you’re looking for. With subtasks, you can break a larger task into smaller, more manageable chunks, which can help keep your work organized and avoid cognitive overload. Additionally, subtasks offer several other benefits to users.

Subtasks are available on all ClickUp Plans and everyone, including guests with edit permissions, can create subtasks!

How to create a subtask in ClickUp

You can create subtasks wherever there is a “task parent”, and then subtasks can be created from a task or a View.

Creating subtask from a task ClickUp

– To create a subtask using task view 2.0: 

1. Open a task and scroll down to see the Subtasks. 

2 section. Click the New Subtask field to add a task name and any other details.

3. Click Save.

– To create a subtask using task view 3.0: 

1. Open a task and scroll down to the Subtasks section.

2. Create the first subtask:

a. Click the icon + to the right of the subtask title.

3. Create additional subtasks:

a. Expand the subtasks section.

b. Click Add subtask (‘’Add subtask’’)

4. Add your task name and any other details.

5. Click Save.

Creating subtask from a view (Views) 

To create subtasks in a view, simply select the subtasks icon (image below)

Convert task to subtask

To convert a task to a subtask:

1. Find the task you want to change.

2. Click the ellipsis… at the top of the task window.

3. Select ”Convert to”.

4. Select “Convert to subtask”.

5. Choose the parent task you want the subtask to be under.

TaskUP Tip: If the tasks you want to convert to subtasks are located in the same view, you can drag one task over another and the task will automatically be converted to a subtask.

Convert subtask to a task

To convert a subtask to a task:

1. Find the subtask you want to change.

2. Click the ellipsis … at the top of the subtask window.

3. Select Convert to.

4. Select Convert to Task.

Convert subtasks that are within other subtasks

You can move subtasks within other subtasks to different reporting levels from the task options menu, or by dragging and dropping into the List view.

Hierarchical subtasks (“Nested Subtasks”) provide additional layers to organizing your hierarchy, so if you’ve ever wanted to create subtasks within other subtasks, you’ll love this feature!

When you enable the Hierarchical Subtasks ClickApp, you can select how many layers of subtasks you want, but the default amount is 3, and you can increase or decrease as needed up to 7 levels!

Convert hierarchical (nested) subtask to other Subtask in ClickUp

To move a subtask that is inside another subtask and convert it from a nested subtask to a subtask:

1. In the subtasks window, click the settings icon (‘…’)

2. Select Move.

3. Choose a new location for the task.

4. Click continue to confirm.

View Subtask in ClickUp. display:

You can view all subtasks under a parent task in a List, Board, or Box view, so find the Subtasks button in the top-right corner of your workspace and choose a view option:

• Collapse All: Subtasks are collapsed into their parent tasks, however, this option is enabled by default.

• Expand all: Subtasks are expanded under their parent task.
• As separate tasks: Displays all subtasks and tasks at the same level. Subtasks can be identified by the subtask icon.

Subtasking in ClickUp offers several advantages to users, including:

1. Better organization: Subtasks allow you to break a larger task into smaller, more manageable parts and then help you keep your work organized and avoid cognitive overload.
2. Greater clarity: By creating subtasks, you can add more details about what needs to be done at each step, in short, this helps keep the team informed about the tasks and helps ensure that all important information is available to everyone. deadline.
3. Progress Tracking: By assigning subtasks to team members, you can track the progress of each step of the project, so this helps identify areas that need more attention and helps keep the project on schedule.
4. Ease of delegation: Subtasks can be easily assigned to team members to help delegate tasks to keep everyone on the same page.
5. Greater flexibility: With subtasks, you can work on specific parts of the project without having to tackle the entire task at once, in short, this can help reduce stress and make the most manageable work.

These are just a few of the many advantages of using subtasks in ClickUp. Overall, subtasks are an effective way to break larger tasks into manageable chunks, help keep the project organized, and ensure everyone is working together toward the same goal.

Related content

• ClickUp Hierarchy: Organize Your Work
• The Best ClickUp Integrations to Automate Work
• ClickUp for HR: Organize Recruitment, Onboarding, and Internal Routines